We would like to get something straight on this from the beginning. A business solution should be a COMPLETE solution. Not one piece of software that does one thing, and another that does something else. This is what we call for want of a better expression, a "bits and pieces solution". OK, we realize that many businesses are stuck with legacy software from a few years ago, some of which will be quite large databases. Many old systems running on DOS or UNIX still perform well and are actually quicker than modern Windows bases systems. However, we all have to move on. In some instances we would be able to import data held in older or less sophisticated databases such as Microsoft Works, Foxpro, Paradox, or dBase format. In some cases this may not be possible for some reason. in this instance we can link a Microsoft Access database directly to the other format.

We are able to offer a complete solution for any business engaged in manufacturing. This can be in the form of a single application combining sales and purchases/accounting, or in two separate applications. This would depend on the method of trading

Basically, a sales application would be capable of:

• Maintaining a database of customers, with quick search facility, direct emailing (from within the application).
• Maintaining a database of  products, with automated stock control if required. On line photograph of each product if required. Automated website support.
• An easy to use Sale Order creation with invoicing either to account customers or to "one off"  or cash customers.
• Maintaining customers accounts, with credit control facilities, monthly statement generation and credit note handling.
• Generating a wide range of reports suitable to accounting and sales analysis, by customer, by product, by day, week, month, or year. Miscellaneous sales (one offs).
• VAT tracking both sales and purchases
• Transaction balancing of banking in with actual amounts paid into the bank

Purchases and Accounting

• Tracks individual purchase invoices which can be part paid if necessary. Each invoice can relate to many different nominal codes (expense categories). Handles prompt payment discounts.
• Cheque payments can be entered "in bulk" , i.e. a single cheque to one supplier can batch credit a mass of invoices. This process is fully automated with option to generate a report and/or remittance advice after the procedure has run. Useful for users whose single cheque can cover 50 or 100 invoices! There is also an option to pay or part pay individual invoices by selection.
• Handles credit notes. This is done in the same way as above, either automated, or manual credit/part credit.
• Handles non invoice related outgoings such as commissions, wages, PAYE, NIC contributions etc.
• See at a glance; what's due for payment  now, month end, next month etc.
• Trial balance and Trading Profit and Loss Account definable by day, week, month year or whatever.
• Nominal Codes automatically created by easy to use wizard and used as indexes
• Will create 6 figure nominal codes if required, but works properly with both four and six figure.
• Flexible reporting
• Manages bank accounts. Your trading account plus savings, cash account etc.

• Handles scheduled transactions. Transactions can be either monthly or weekly scheduled transactions just like in the popular accounting and money management programs.

  The procedure handles two types of scheduled transaction.

   

  #1 Transfers of money between different bank accounts.

  #2 External payments to third parties, such as rent or rates etc.

   

  Ordinary transfers will post in batches. And it will work just as well for cash in hand trading.

• Automated export to Microsoft Excel features.
• Generates "Banking In/Out Day Book" Excel spreadsheets of the type favoured by many accountants. This type of spreadsheet is very widely distributed in different forms by accountants to their clients, it will be therefore possible to provide your accountant information in the way that they want.

Price £1,250 + VAT inc. interactive help files (Internet Explorer format)