Unlike many other other software solutions, and make no mistake this includes well known brand names, it is a relational database developed on accepted "best practice procedures". To the user this model has the advantage that errors can be easily rectified, basically if you make a mistake, you just correct it. This change will then be reflected throughout the application. Also there is no pointless redundancy (repetition of the identical information) to swell up your database and waste disk space.

• Tracks individual purchase invoices which can be part paid if necessary. Each invoice can relate to many different nominal codes (expense categories). Handles prompt payment discounts.
• Purchase Invoices can be entered with detail as illustrated, or as an abbreviated 'batch entry' in list view.
• Cheque payments can be entered "in bulk" , i.e. a single cheque to one supplier can batch credit a mass of invoices. This process is fully automated with option to generate a report and/or remittance advice after the procedure has run. Useful for users whose single cheque can cover 50 or 100 invoices! There is also an option to pay or part pay individual invoices by selection.
• Handles credit notes. This is done in the same way as above, either automated, or manual credit/part credit.
• Handles non invoice related outgoings such as commissions, wages, PAYE, NIC contributions etc.
• See at a glance; what's due for payment  now, month end, next month etc.
• Trial balance and Trading Profit and Loss Account definable by day, week, month year or whatever.
• Nominal Codes automatically created by easy to use wizard and used as indexes
• Will create 6 figure nominal codes if required, but works properly with both four and six figure.
• Flexible reporting
• Manages bank accounts. Your trading account plus savings, cash account etc.

• Handles scheduled transactions. Transactions can be either monthly or weekly scheduled transactions just like in the popular accounting and money management programs.

  The procedure handles two types of scheduled transaction.

   

  #1 Transfers of money between different bank accounts.

  #2 External payments to third parties, such as rent or rates etc.

   

  Ordinary transfers will post in batches. And it will work just as well for cash in hand trading.

   

• Automated export to Microsoft Excel features.
• Generates "Banking In/Out Day Book" Excel spreadsheets of the type favoured by many accountants. This type of spreadsheet is very widely distributed in different forms by accountants to their clients, it will be therefore possible to provide your accountant information in the way that they want.
• An Asset Register is automatically maintained to which relevant purchase transactions are posted when a user posts to the nominal ledger, in this case they don't actually go to the nominal ledger, they go to the asset register.  Depreciation is calculated automatically on a monthly basis over the assets useful life until disposal, and a proportional value included in the Trading Profit and Loss Account. Basically, its almost all automated which is what we specialise in. There is also choice between the Reducing Balance and Straight Line method.
• High degree of flexibility to suit each individual user. If you don't want to bother entering each individual invoice you can enter them as a batch value, for instance your fuel account. Advice: Talk to your accountant first.

This is the screen for entering purchase invoices. Non invoice related outgoings are done from a different screen.

Here is an example of of the Nominal Code wizard.

 Below is an example of the 'third choice'

This is a very powerful tool, however is exceptionally easy to use