An inexpensive solution for the dealer in used cars and vans

• Once only entry of vehicles: Regardless of how many times they pass through your hands

• Once only entry of customers: Regardless of how much business you do with them

• Handles VAT margin scheme and VAT Qualifying: Will automatically produce the appropriately worded sale invoice and correctly track the VAT element.

• 'Pop up' Help screens take you through your work: Entering a sale and adding a part exchange. This wizard will take you by the hand and show you step by step how to use the program.

• Handles the most complicated deals:  Multiple part exchanges with money owing to finance companies, cash back deals etc. A "Deal Checker" gives you the bottom line on any deal once entered into the system, with analysis of prep costs etc.

• Advert Creator and Web Update Wizard with Photos: Automatically writes out your advertising copy ready for you to fax or automatically email. Automatically produces stock pages for your website with car photos if required. Simply select options against each vehicle on your stock list to automatically create a description. To add a photo simply upload from digital camera to specified folder on your computer. Open sales program and click "Add photo" on purchase screen and browse to the correct picture for each vehicle.

• VAT Reports: Defined by VAT quarter, or date range. The program automatically creates each VAT Quarter from information that you enter along with your company details. This eliminates the possibility of user error, when an incorrect date is entered, such as 30/12/98, when the last day of the last quarter is 31/12/98. Alternatively, use date range if you wish.

• Full Reporting: Sales profits defined by your financial year or date range and grouped by month ascending, regardless of any overlap into the next calendar year. VAT account, banking, stock lists etc. All available as printed reports or Microsoft Excel spreadsheets. Reports such as advertising copy, stocklists etc can be emailed direct from the program.

• Electronic Mailing Features: Send reports by email to director principal, accountant, etc directly from the program.

• Sales Persons Commission Tracking: Tracks commission due to your sales staff on the basis of a percentage of profit margin.

• On line Sales Invoice and Warranty: VAT margin or qualifying scheme, with a “pop up” option to show VAT separately on qualifying sales if required. (Handles vans the same way)  The invoice is automatically worded to comply with legal requirements for margin or qualifying VAT scheme. It also handles VAT exempt road fund tax and VAT normal rate extras such as a service. The wording of Warranties can be individually tailored to your specification. You can define the period of a warranty for each individual sale, and charge for it if you wish. The program will also issue reminders when the warranty is about to expire and invite renewal with your business for a charge. These reminders are issued automatically on start up if a sale has been checked for this facility.

• Non Buyers easily removed from the system. How many times does a prospective punter leave 50 quid on a car, you get the car ready, just to find that he has bought elsewhere? These 'non sales' can be easily removed from the system without fuss if entered. The unused invoice number is then recorded so as answer any questions that the VAT man may have.

• Non vehicle purchase and accounting features included with this application: See below

• Automatically outputs sale and purchase day books in Microsoft Excel format ready for your accountant.

• Handles cash in hand buying and selling, with stock purchases paid for part cash, part cheque.

Checks profitability of the deal for you before you make any blunders.

The non vehicle purchase and accounting side includes the following features:

• Tracks individual purchase invoices which can be part paid if necessary. Each invoice can relate to many different nominal codes (expense categories). Handles prompt payment discounts.
• Cheque payments can be entered "in bulk" , i.e. a single cheque to one supplier can batch credit a mass of invoices. This process is fully automated with option to generate a report and/or remittance advice after the procedure has run. Useful for users whose single cheque can cover 50 or 100 invoices! There is also an option to pay or part pay individual invoices by selection.
• Handles credit notes. This is done in the same way as above, either automated, or manual credit/part credit.
• Handles non invoice related outgoings such as commissions, wages, PAYE, NIC contributions etc.
• See at a glance; what's due for payment  now, month end, next month etc.
• Trial balance and Trading Profit and Loss Account definable by day, week, month year or whatever.
• Nominal Codes automatically created by easy to use wizard and used as indexes
• Will create 6 figure nominal codes if required, but works properly with both four and six figure.
• Flexible reporting
• Manages bank accounts. Your trading account plus savings, cash account etc.

• Handles scheduled transactions. Transactions can be either monthly or weekly scheduled transactions just like in the popular accounting and money management programs.

  The procedure handles two types of scheduled transaction.

   

  #1 Transfers of money between different bank accounts.

  #2 External payments to third parties, such as rent or rates etc.

   

  Ordinary transfers will post in batches. And it will work just as well for cash in hand trading.

• Automated export to Microsoft Excel features.
• Generates "Banking In/Out Day Book" Excel spreadsheets of the type favoured by many accountants. This type of spreadsheet is very widely distributed in different forms by accountants to their clients, it will be therefore possible to provide your accountant information in the way that they want.

Many other features. Quick search Customers and Vehicles, Salespersons commission report, many automatic functions. Installed by setup, Windows uninstall. 

Lets be honest about it. The motor trade these days can be a nightmare. Every punter wants a pound of flesh. How many times do you get a punter turn up with a list of "Things to look for when you buy a second hand car", and then you end up cutting the deal to the bone. A proper computer system makes you look more professional, you can spend your time out on the pitch selling cars instead of being stuck in the office doing your VAT. The days when you could get by any old way are long gone. And lets face it, there is extra money to be made selling aftermarket warranties etc.

Full Description

The "Quickfind" is useful if you have say a telephone inquiry. Bang in the vehicle make and up comes a list of all vehicles of that make currently in stock. Double click on any one to see all its details.

When you enter a purchase, you can select "VAT Qualifying" if this applies. You must then enter the amount of purchase VAT. If the "help" check box is checked, pop ups will explain what to do. When you have finished, the program will evaluate what you have entered and advise if something isn't right. If you wish, you can also add a picture of the vehicle such as from a digital camera. This is done simply by standard Windows browse. If entering several vehicles from the same invoice such as an auction purchase, you can use the "Bulk Purchase" button to go to a new record for the next vehicle in such a way that the same seller, purchase date, invoice number, and cheque number will be automatically entered for you.

When you sell the vehicle, you can have the help pop ups if you want. The image below shows the help pop up assisting the entry of a part exchange. You can have any number of part exchanges against a sale, making this software ideal for dealers dealing in the trade. We deliberately split purchase and sale entry between two separate screens. This is for two reasons. You can enter a sale in front of the punter without any chance of him/her seeing any purchase details like what you paid for it. Also our networking solutions would allow restriction of purchase details on selected workstations if required.

This is the sale entry screen where you add the figures. The figures you enter will be grouped into three sections on the invoice, and within the program for VAT purposes. The actual sale figures will be subject to the VAT scheme you selected in the purchase entry, any extras such as a service will attract VAT at the current rate, road tax is extempt.

This is the tab page that relates to the warranty etc.

You can sell extension warranties, the program will keep a check on when it is due to expire so that you can automatically mail a reminder to renew.

We all like to make money, it is useful to be able find the bottom line on any deal. Look, here is the programs deal checker.

If you want, you can get a complete report. If you are using the accounting features, entering an invoice will allow you to select a vehicle against it. (Filtered to vehicles in stock or still under warranty plus 1 month). That invoice details will then automatically appear on that vehicles prep costs.

Price £495 inc. interactive help files (Internet Explorer format)

Local Networking (Non client server). Allows you to set permissions for each user by means of a simple control panel. Security features include password log in for each user with 'lock down' after 3 hacking attempts. add £150 per extra licence. Ideal for sales 'front office' etc. For network security details etc, see our networking page listed under "Other Pages"

Purchases/Accounting features now included, see "Accounting"